Updated September 7, 2026. A payment calendar should track more than the invoice due date. Build a separate entry for each notice, lien, bond claim and dispute deadline that may affect the project.
Create a deadline worksheet for each job
For every requirement, record the triggering event, the contract or statutory provision, the required recipient, the delivery method, the calculated deadline, the person responsible and proof of completion. Set an internal reminder early enough to collect missing records and obtain advice.
Review these categories
- Invoices and approvals: Save the complete submission and proof of receipt. On covered projects, review General Business Law § 756-a as well as the contract.
- Changes and delays: Identify notices required before extra work or before pursuing additional compensation or time.
- Mechanic's liens: Determine the correct private or public procedure, the last qualifying work or completion-and-acceptance dates, service requirements and continuation deadline.
- Payment bonds: Obtain the bond and separately calculate claim notices and the time to sue.
- Lawsuits and arbitration: Check contractual limitation clauses, required preliminary steps and the applicable law.
Recheck the calendar when the facts change
A suspension, termination, final invoice, retainage release, bond notice or filed lawsuit may create additional dates. Settlement discussions do not automatically extend them. Keep the calendar and source documents together so a deadline can be checked by someone other than the person who first entered it.
Kushnick Pallaci PLLC assists with construction contract notice and payment provisions, mechanic's liens and related collection disputes.
This workflow replaces the old image-based checklist. It is general information and does not calculate a deadline for a particular project.
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